- Introduction to Business Relocation in Poland
- Why Changing Your Business Address Matters
- Steps to Changing the Registered Address
- Additional Aspects of Business Relocation
- Banking Considerations When Relocating
- Is It Legal to Relocate a Business? Are There Risks?
- Do You Always Need to Change the Address When Moving?
- Final Thoughts and Practical Tips
- Get Professional Support
Introduction to Business Relocation in Poland
So, how do you move your business to another city in Poland? Let’s say you’ve decided to relocate — maybe due to personal reasons or challenges you’ve encountered. Perhaps, for example, you’ve run into problems in your current city with the tax office refusing to issue you a VAT number, and now you want to move your business elsewhere. Is it possible? The answer is yes, it is.
We’ve helped many clients change their business address for various reasons — most commonly, the desire to live in the same city where the business operates.
Why Changing Your Business Address Matters
Why is this important? Well, it can be a real headache if your business is registered in one city and you live in another. For example, if you live in Gdańsk but your company is registered in Wrocław, you might find yourself summoned for an in-person meeting with an inspector on short notice. Just getting there takes a whole day, wasting precious time.
The process itself isn’t overly complicated — what really matters is how your business was originally registered. If you registered it online using the simplified S24 system (as we do for our clients), then you only need to update your company’s founding documents.
Steps to Changing the Registered Address
Typically, the change involves updating the company charter (articles of association). You need to amend the registered address to reflect your new city of operations. The updated documents are signed and submitted to the appropriate authorities. That’s the main step done.
However, there’s a catch: it can take a while for this change to appear in the national registry. We’ve seen cases where it took up to two months. In the meantime, we had to present signed change applications as proof that the address update was in progress, even though the official records hadn’t yet been updated.
Additional Aspects of Business Relocation
Besides changing your address in the registry, there are other things to consider. For example, will your accounting service move with you? If your current accountant doesn’t have an office in the new city, it might be inconvenient. That said, most modern accounting is handled remotely via email, cloud storage, or document-sharing platforms like Google Drive. But if you prefer face-to-face interaction with your accountant, it’s worth discussing in advance.
Banking Considerations When Relocating
Another thing to keep in mind is your bank. When you open a business account, you’re usually assigned a banker who works in your local branch. If you’re moving to another city and want to update your business details, it’s best to contact your bank ahead of time so they can make the necessary updates, ensuring a smooth transition.
Is It Legal to Relocate a Business? Are There Risks?
You might wonder: is this all legal, and will it raise red flags with tax authorities? In Poland, relocating your business doesn’t usually cause suspicion. In fact, it’s not uncommon for state institutions in one city to be overly bureaucratic while another city is more relaxed and efficient. That alone can be a reason to consider relocation.
Do You Always Need to Change the Address When Moving?
Now let’s tackle a key question: Do you always have to change your business address when you move? For instance, if you live in Warsaw but your business is registered in Kraków, you might not need to update anything, especially if your business is online and doesn’t require frequent interaction with local offices.
However, if your business has licenses or assets tied to the city it’s registered in, it’s best to keep it there to avoid legal complications.
Final Thoughts and Practical Tips
If you’ll need to visit government offices often, it’s far more convenient to have your business registered in the city where you live. If that’s not an option, consider appointing an authorized representative to act on your behalf for in-person matters.
Get Professional Support
So, we’ve covered how to move a business to another city in Poland. If you have additional questions or need help registering a company or sole proprietorship in Poland, feel free to contact us. You’ll find all the relevant contact links below the video. We’re here to make this process as smooth and secure as possible.
