How to Open a Company in Poland

My name is Stanislav, and I’ve been living in Poland for 9 years, running a business. In this video, I’ll explain how to correctly, safely, and profitably open a company in Poland. We’ve conducted over 500 paid consultations and launched 250 businesses in the Polish market. In this video, you’ll get concise and practical information on how to open your first company in Poland. Let’s get started!

Main Goals for Opening a Company in Poland

The first thing to understand is why you want to open a company in Poland. There are many goals for this:

Obtaining Residency: Many people open companies in Poland to get a residence permit based on their business.
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Stanislav Tsys

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Are you planning to start a business in Poland? Start a company or a private enterprise? We will help you bring your business to the Polish market from scratch until the first sales. We will develop: a strategy for entering the Polish market, open a remote legal entity or IE, will do accounting and registration of your employees. Leave an application for introductory consultation
Market Expansion: You may aim to enter the Polish, European, or even global markets.
Business Relocation: A business can be moved from Ukraine to Poland for more comfortable operations.
Construction and Transport Services: Some people want to create a company providing construction or transport services across Europe, including Germany and the Benelux countries.
E-commerce: Some entrepreneurs open companies in the e-commerce sector.
Family Business: Many start family-run businesses.

Each of these goals can be achieved in different ways, such as using a business incubator or registering as a sole proprietor in Poland. If you’ve decided that starting a business in Poland is your path, let’s break down how to do it correctly.

Most Popular Ways to Open a Company in Poland

There are several ways to open a company in Poland. Let’s look at them:

Notarial Registration: This is the traditional method, suitable for serious entrepreneurs with many partners. It requires personal registration of the company’s statute and revising risks between partners.
Online Registration via s24: This is the simplest and most effective way to register a company in Poland.
Remote Online Registration: This method allows you to open a company while staying in your home country, for example, in Ukraine, making the process more convenient.

Since notarial registration isn’t suitable for everyone, we’ll focus on online registration in this video, as it’s the most convenient and cost-effective option.

Documents Required to Open a Company in Poland

There are many myths about what documents are needed to open a company in Poland. For instance, some think you need a residence permit, citizenship, or even two Polish employees. In fact, anyone with a foreign passport can open a company in Poland.

Minimal Requirements for Online Registration

For online registration, you’ll need the following:

PESEL Number: This is the Polish identification number. It can be obtained both in Poland and outside of it. We know how to do this remotely.
Electronic Signature: In Poland, there are two ways to get an electronic signature: on a USB stick and through the ePUAP profile. We recommend using the ePUAP profile because it’s cheaper and more efficient.

It’s also helpful to have a physical address in Poland, which will be needed to open a bank account and for other business processes.

Step-by-Step Process for Registering a Company in Poland

Let’s now look at how the process of registering a company in Poland works. If you’re planning to do this on your own, you’ll need to find step-by-step instructions. However, most people prefer to register their company with the help of professionals, as it saves time and avoids mistakes.

How to Register a Company with a Contractor

If you decide to work with a contractor, you’ll need to fill out a brief containing:

Company name
Type of business activities
Share capital
Information about the owners and partners

Once the form is completed, the expert checks all the data and helps prepare the founding documents. Then, the documents are submitted to the s24 system, and the state fee of 350 PLN is paid. The court responsible for registration reviews the documents, and if everything is in order, it issues the NIP (tax number), REGON (statistical number), and KRS (National Court Register) numbers.

Time Required for Company Registration in Poland

The time required for company registration in Poland can vary:

If you are in Poland and already have a PESEL number, registration takes 3-7 days, depending on the region.
If you are outside Poland, the process can take 2-4 weeks.

First Steps After Registering a Company in Poland

After registration, you’ll need to complete a few steps:

Open a bank account.
Obtain a VAT number.
If necessary, obtain licenses (e.g., for construction or transport services).

These steps are crucial because many people overlook the taxes they will need to pay once their business is open in Poland.

Tax System in Poland: What You Need to Know

For a better understanding of the taxation system in Poland, we’ve prepared a special masterclass that covers all aspects of taxation. To speed up the process, we recommend using our guide, available in the video’s comments.

Advantages of Working with Professionals When Registering a Company

If you want to open a company in Poland correctly and without problems, it’s worth using the services of experienced professionals. Here are three main reasons:

Experience: Our team has experience working in all verticals and knows how to correctly register a company in a way that will be convenient for you in the future.
Ready Materials: We have templates, checklists, and video instructions that will help you run your business in the future.
Honesty: We always tell the truth about potential risks and nuances that may arise during business operations in Poland.

Financial Aspects and Costs of Registering a Company in Poland

There are several pricing categories when it comes to opening a company in Poland:

Budget Options: This usually costs around 350 PLN for the state fee.
Mid-range Options: The cost typically ranges from 500 to 1000 euros, including support during registration and business operations.
Complex Structures: This category may cost between 2000 and 5000 euros and is suitable for more complex business structures.

Accounting for Company Maintenance Costs in Poland

You should also consider the costs of maintaining your company in Poland. You’ll need a legal address in Poland, which can either be through renting a virtual address or a real office. Additionally, quality accounting services are necessary.

Conclusion: A Successful Start to Your Business in Poland

In this video, we’ve discussed how to correctly open a company in Poland, what documents are required, and how the registration process works. If you have further questions about doing business in Poland, we encourage you to use our consultations. We’ll provide you with all the necessary information and support.

Thank you for watching, please like, subscribe to the channel, and good luck with your business in Poland!

How to Open a Company in Poland: Complete Guide